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Document is drafted as binding agreement between the client and Kofi travel safaris (The Vehicle Owner) as one way through which all our clients wishing to use the vehicles will comply with the terms and conditions as below
1. I / we Are hiring Vehicle
No for Self-drive with KOFI TRAVEL SAFARIS
Hired for a period of……………. ……..From (time) ………………date Expected day /
Date of return of vehicle…………………………………..
Price per day in USD / UGX……………………………… Payment of has been paid in
Any extra day spent with the vehicle shall be assessed and charged accordingly at the return of the vehicle as per the rates above.
The fuel / oil expense will be met by the client during the period of hire. In addition to the above terms the client must take note of the following:
a) The client must inspect the vehicle before hire to make sure that it’s in proper condition; no liabilities will be accepted after signing of the agreement.
b) There must be NO replacement or substitute of any parts or accessories of the vehicle without the knowledge and approval of the company.
c) That the hired vehicles remain the property of Kofi travel safaris.
d) That only the authorized driver drives the vehicle and any liability arising out of the use of un- authorized driver is met by the client.
e) The client must take good care of the hired vehicle in matters pertaining proper maintenance, by checking engine, oil and other lubricants like water and taking care of its security but in case any thing happens due to the client’s negligence of the above he is responsible for repair and replacement .
f) In case of a miner breakdown during the hire of the vehicle you can make repairs of up to 60,000 UGX beyond that figure, you are obliged to inform the company before you proceed with the repairs.
g) The client shall NOT use the hired vehicle for any sport activities like racing or motor rally or pull trailers or to sublet the hired vehicle.
h) The hired vehicle shall not be operated in the following circumstances;
1) To transport goods in violation to customs regulations or in any other illegal manner.
2) To propel or tow any vehicle off track without the consent of the Company
3) By any person driving when not fit to drive e.g. when drunk or under any influence of drug as per road and traffic Act
i) The client agrees to protect the interest of the owner in case of an accident by 1) Obtaining names and addresses of parties involved and witnesses Driving Time & Advice.
DEAR OUR ESTEEMED CLIENT, KOFI TRAVEL SAFARIS REMAINS WITH ALL AUTHORITY TO RETRIEVE ITS VECHICLE FROM YOU ONCE THESE TERMS ARE VIOLATED.
WE LOOK FORWARD TO HARMONEOUSLY WORK WITH YOU. THANK YOU FOR CHOOSING US.